Exhibitors & Sponsors

Contract: The Rules and Regulations become binding upon acceptance of this contract between the applicant, inclusive of employees and agents, and the Florida Physical Therapy Association (FPTA).

Application to Exhibit: FPTA reserves the right to determine eligibility of an exhibit at all meetings. Cancellation of Exhibit Space: A written notice of exhibit space cancellation must be sent to the offices of FPTA, 800 N. Calhoun Street, Suite 1-A, Tallahassee, FL 32303. Cancellations made by August 26, 2025 will be refunded less a 20% administrative fee. No refunds will be made after August 26, 2025.

Use of Exhibit Space: No exhibitor may assign or sublet any portion of their exhibit space to another exhibitor without the written permission of FPTA. The rights and privileges of any exhibitor shall not be infringed upon by another. Interviews, demonstrations, distribution of literature or samples or discussions, etc. must be made inside the exhibitor’s booth. Canvassing outside the booth is forbidden.

Rules for Exhibits: (a) No combustible materials may be used in the exhibits (i.e. crepe paper, cardboard) and all exhibits must conform to Fire Department Regulations (b) Nothing is to be tacked, nailed, screwed, or otherwise affixed to the columns, walls, floors, furniture or other properties of the building. (c.) It is the responsibility of the exhibitor to install the exhibit before the published start of the exhibit hours and to dismantle and remove the exhibit immediately after the published close of the exhibit hours. (d) Any property shipped to or from the exhibit hall for display at the FPTA meetings is the sole risk and responsibility of the exhibitor. (e) Exhibits must be staff at all times during exhibit hours. (f) No objectionable lights or noises will be allowed in any exhibitor’s space. FPTA reserves the right to remove any objectionable equipment or exhibitor. (g) The sides of a standard/ inline 8’x10’ exhibit space may be no higher than three (3) feet so that all vendors are in view. The decision of an FPTA representative regarding this rule is final. (h) Exhibitors acknowledge consent to exhibit hall photos, recordings and news releases. (i) FPTA reserves the right, without notice, to modify the meeting agenda, hours of exhibition and location of exhibitors should circumstances warrant.

Cancellation of Meeting: Should any situation arise that is beyond the control of the FPTA that prevents the opening of a meeting, the holding of a meeting and/or exhibit portion, the FPTA will not be liable for any expenses or losses incurred by the exhibitor.

Space Assignment: Space assignments will be made on a first come, first served basis. The FPTA reserves the right to make changes in assignments at any time.

Exhibit Descriptions: Booth package includes (1) 8 x 10 carpeted booth, (1) 6 foot draped table, 2 chairs, wastebasket and ID sign.

Exhibitor Access: Exhibitors are allowed up to two representatives per booth. Exhibitors will be allowed access into the exhibit area 30 minutes before opening.

Exhibitor Fees and Terms: Exhibit space is $975 per meeting. An exhibitor application must be accompanied by full payment. Payment must be received in full 30 days prior to the start of the meeting.

Exhibitor Agreement: Exhibitor agrees to occupy space unless previous arrangements are made in writing with the FPTA. Booth space not occupied by the exhibiting company 30 minutes prior to show opening may be forfeited without refund to the exhibitor, and the space may be resold or used by the FPTA.

Notice of Disability: In compliance with the Americans with Disabilities Act of 1990, the FPTA will make all reasonable efforts to accommodate person with disabilities at its meetings. Please call the FPTA office with any requests.

Signage: Signs and banners within each booth must contain content that is appropriate and professional. The FPTA reserves the right to require any exhibitor to remove signs or banners that it deems inappropriate or unprofessional.